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CLOVERDALE PLAN COMMISSION
Tom Campbell-President Sandy Langston-Secretary The Cloverdale Plan Commission met Thursday, February 6, 2003 at 7:00pm, for their regular meeting at the Town Hall. Members present: Sandy Langston, Phil Kirby, Wally Fraizer, John Davis and Tom Campbell, President. Mark Cassida, Building Inspector for Cloverdale, Kim Hyten, Putnam County Planning and Zoning Director, Roger Kottlowski, engineer with Commonwealth Engineering and Kerry Shepard, Chief of the Cloverdale Fire Department also were in attendance. Members absent: Terry Puffer, Dave Lyon. Bill Henson ‘s term expired in December 2002 and he asked not to be reappointed to the Board. The Board will ask the Council for a replacement for this vacancy. Minutes for the January 9, 2003 meeting were approved. Brian Moench and Jennifer Lawrence, of Moench Engineering, presented revised plans for the expansion of Enchanted Acres Subdivision, located on SR. 42. This matter had been tabled in November 2002, for clarification concerning compliance of the Storm Drainage Ordinance. Moench had concerns about what Commonwealth Engineering was requiring for the drainage. The Board tabled this so Roger Kottlowski, from Commonwealth could be present to clarify to the Board what requirements would have to be met to comply with the Drainage Ordinance. . Moench stated that the plans had changed from 37 lots to 33 lots for storm water management.. Moench also stated that the internal ditching would be a three to one slope and the ditch would be maintained by the developer until the grass had taken root and then the ditch would be the responsibility of the individual lot owner. Kottlowski questioned the slope and Moench stated that the steep slope lessons the impact on other lots. Kottlowski told the Board that the detention basins could be reduced and he recommended this to be done. Kottlowski did voice his concerns about the southwest drainage basin which will drain onto the Goss property. Kottlowski stated that the developer and engineer would have to address the drainage and erosion problems that will be caused to the property as this will be an ongoing problem now and in the future. Moench had no comment to the remark from Kottlowski concerning this issue. (Kottlowski presented the Board with detailed calculations on this project and they are in the files.) The septic systems were discussed at length as Langston read a letter from the Putnam County Board of Health stating their opinions and also a letter dated February 11th 1998, stating that it was recommended that each lot have a back up system. Langston read from minutes of October 7th 1997 where it states “Setty stated that Sinclair might look into running a sewer line onto the property if feasible”. Sinclair was the owner of Enchanted Acres before Clevenger purchased the property. Moench stated that permeability rates for septic was based on a 4 bedroom home and that 150 gallons multiplied by the number of bedrooms was what was designed. Moench also stated that there has to be a septic permit issued before any building permits are issued. Ron Farmer, resident of Cloverdale, asked why sewer wasn’t considered now as it might have to be installed later and that would be a burden on the lot owner. Farmer said there are problems now with the field tile and already problems with one of the septic systems, so why not put city sewer on the property. Bob Clevenger, owner of Enchanted Acres, stated that the problems with the septic was not completed due to the weather. (It was stated at the October 2002 meeting that there was a problem with one of the lots already in use. Clevenger stated that a cement truck had ran over a drain and crushed it and that the septic was being pumped every few days to alleviate the water and that it would be corrected in about 5 weeks.) The question of one entrance to the subdivision was discussed as per a letter the Board received from the Fire Department and Operation Life. Kerry Shepard, Fire Chief, stated that he didn’t know if there was a law concerning two entrances and exits to a subdivision, but he felt that it should be considered for emergency vehicles. The question of the road becoming a County Road also was discussed again. Moench stated that he had been in contact with Kim Hyten, County Planning and Zoning Director, concerning the roads. Hyten, who was in attendance, stated that the Commissioners would have to approve any road and would require a bond and also accept the road that is there already as it has a 50' right a way and the County requires a 60' right a way. Hyten also stated that the roads would have to be named and addressed before they would be taken over by the County. Moench was told to go to the County Commissioners and present a letter to the Plan Commission concerning the status of the road. Moench was asked who would maintain the road if the County would not accept and Moench stated that the homeowners would maintain the road. Moench also was asked about the covenants on the property and if there would be a POA. Moench stated that he didn’t know for sure and that would be up to the property owners in the subdivision. Moench was asked what kind of buffer there would be to separate the subdivision from the surrounding property, which is agriculture, and he stated that had not been decided at this point. Moench was asked about the school buses in the subdivision. Moench stated that Steve Wittenhauer, Superintendent of Cloverdale School, said they had room for additional students and that they would pick the students up at the subdivision. Moench was told to supply a letter to the Board from the school. Moench stated that the street lighting and sidewalks were still unanswered. Kerman Goss, adjourning property owner, stated to the Board that the septic problem (stated above) still was not resolved, roads should be bonded and built before construction, who will maintain the detention ponds, questioned the smell of the ponds and sewer should be required. The Board asked the opinion of the Utility Manager in placing sewer on this property. Bill Gruener, Utility Manager, stated now is the time to look into installing sewer instead of 10 years from now. The Board discussed the issue of sewer and Fraizer with a second from Davis, made the motion for city sewer be required on this project. The vote was unanimous. After the vote Moench, Clevenger and Lawrence left with no comment. William J. Beggs, attorney for Goss, asked what was decided and Campbell told him nobody knows as Moench left with no comment. Langston brought to the Board’s attention that they had sent a letter to the Town Council concerning the intersection of 925S and US 231 and asking for a study to be done by INDOT concerning the traffic problems. Langston stated that as of yet nothing has been done and that the parking committee, which the Town Council appointed, would like for the Plan Commission to again request the Council look into the intersection. Davis stated that Campbell should bring this to the Council. The Board agreed and Campbell will go to the Council with this issue. Don Gedert, owner of Stardust Hills, presented to the Board a revised set of mylars, prepared by ASA Land Surveying, to correct an error that was recorded for El Conda. El Conda was approved by the Board in 1999 for a new section to be developed in Stardust. The recorded mylars do not show the five (5) foot set back on the back of the property. The Board approved the setback, but ASA did not show this on the recorded mylars. Davis with a second from Fraizer, made the motion to approved the corrected mylars for El Conda. The vote was unanimous. Putnam Energy’s, request to waive the twenty (20) day requirement for legal notices to be sent to the Board was discussed. Putnam Energy, LLC., wants to change the use of land that was zoned for a Peaker Plant to a Biomass Plant. Putnam Energy, LLC., did not give the Town the necessary paperwork until the 21st of January and the cutoff date was January 17th at noon. The Board discussed that they never have waived the procedures before when someone did not make the deadline. Davis with a second from Kirby, made the motion not to waive the procedures for legal notification. The vote was unanimous. Davis with a second from Langston made the motion to have Putnam Energy LLC., renotify the neighbors advising them of the new date. The issue will be placed of the March 6th agenda. Cassida asked the Board to consider raising the building permit fees. Cassida stated that the cost of a permit for a home is $105.00 and for a commercial building the price is $115.00. Cassida also stated that there are six or seven inspections to a business and only three for a home. Campbell asked Davis if he had the price list from the Hendricks County building department. Davis said he had it and will bring it to the March meeting. Fraizer with a second from Davis, made the motion to table this issue until the March meeting. The vote was unanimous. Campbell questioned the appointment of Dave Lyon as a member of the Board as Utility Manager. Campbell stated he wants Bill Gruener on the Board as he is the current Manager. Campbell also stated that Lyon and Terry Puffer had missed the required meetings for the Plan Commission to ask for their removal. The Board instructed Campbell to take this matter to the Town Council for consideration. Campbell requested that the Board review the revisions that were made to the Zoning Ordinance. Campbell stated that he wants to get these passed and approved as soon as possible. The Board will review and discuss the revisions at the April meeting. With no further business, the meeting was adjourned. ______________________ ________________________ Tom Campbell-President Sandy Langston-Secretary
Phil Kirby-Vice President
Sandy Langston-Secretary |